Magellan Health

For Providers

Residential Program Process

The changes to the Residential Treatment Program and Independent Certification Team processes will go into effect July 1, 2017. Between now and July 1, Magellan and DMAS will continue to work with providers and localities to ensure a successful implementation. Please see below for training materials and program information.

Providers should continue to follow the policies and processes that are currently in effect with Magellan. If you have questions, please send them to VAProviderQuestions@magellanhealth.com or contact Magellan at 1-800-424-4046.

Each child seeking admission to residential services will receive the support of the local Independent Assessment, Certification and Coordination Team (IACCT) in each locality to assess the child’s needs. The IACCT will include the child, the child’s family/legal guardian and clinical professionals from the child’s community. Whenever possible, a primary care physician or psychiatrist who knows the child’s history will be involved in the assessment. A Magellan Intensive Care Manager (ICM) will assist with care coordination for the IACCT. A Magellan Family Support Coordinator (FSC) with lived experience as the parent of a child receiving behavioral health services will connect with the family throughout the course of treatment to offer continuity of care. After the IACCT completes the assessment, the team will develop an appropriate plan of care to meet the individualized needs of the child and family. Plans may include residential or community-based services.

This dynamic collaboration between the child and family, experienced community clinicians and physicians and Magellan can create a system that more wholly addresses the needs of the child. Whether in a residential program or in the community, the new process will offer continuous connections supporting access to resources for resiliency and coordinated care. Magellan strives to keep providers informed and supported through transition periods. The information below may answer many provider questions. We value any additional questions or feedback from providers. Please utilize the online Contact Us form to reach us.  

Are you interested in Behavioral Health Residential Treatment for a member under the age of 21? Click here to access and submit an inquiry.

Family Engagement Notification Form

IACCT Provider List - updated 6/28/2017


Overview Guides

Your Guide to IACCT (electronic version)

Your Guide to IACCT (print version)
updated 3/23/2017

IACCT Physician Engagement Guide (electronic version)

IACCT Physician Engagement Guide (print version)

IACCT Guardian Guide

Residential Daily Supervision Clarification

Changes to Residential Treatment Services Guide

Residential Services for Substance Use and Behavioral Health Guide

LDSS Guide to Family Engagement during Residential Placement

Supporting Yourself While Supporting Child


Residential Program Training

Recorded training - Residential Service Request Authorizations (SRAs)
Residential SRA training June 2017 (pdf)

Recorded training - IACCT Documents

Recorded training
- Update on Residential Program Changes and Regulations
Update Residential Program Changes and Regulations(pdf)

Recorded training -
Psychiatric Residential Treatment Facility Attestations and Reporting Changes
Psychiatric Residential Treatment Facility Attestations and Reporting Changes (pdf)

Recorded training - IACCT provider training
IACCT provider training (pdf)

Recorded training -
Managed Care Organization (MCO) Guide to the IACCT Process -- updated June 2017
Managed Care Organization (MCO) Guide to the IACCT Process presentation(pdf) -- updated June 2017

Recorded training - PCP Guide to Accessing Psychiatric Residential Care
PCP Guide to Accessing Psychiatric Residential Care presentation (pdf)

Recorded training -
IACCT Residential Provider Training PART 1
IACCT Residential Provider Training presentation (pdf) PART 1

Recorded training - IACCT Residential Provider Training PART 2
IACCT Residential Provider Training presentation (pdf) PART 2

Recorded training - IACCT Child and Adolescent Needs and Strengths (CANS) Training
IACCT Child and Adolescent Needs and Strengths (CANS) Training presentation (pdf)

Recorded training - 
Changes to Level A B C Psychiatric Residential Treatment Independent Certification Team and Care Coordination Process
Recorded training - Transforming the cards dealt: Adversity and Resiliency from Theory to Practice PART ONE
Recorded training
- Transforming the cards dealt: Adversity and Resiliency from Theory to Practice PART TWO
ACEs webinar series presentation PART 1 (pdf)
ACEs webinar series presentation PART 2 (pdf)
ACES webinar series presentation PART 3 (pdf)
ACEs webinar series presentation PART 4 (pdf)

Recorded training -- IACCT Special Pre-referral Process
Recorded training – IACCT- Re-assessment Process

Building Bridge Initiative Family Engagement (pdf)


IACCT Forms and Resources


Forms
IACCT Service Request Authorization (SRA) -- updated May 2017
Residential Inquiry updated May 2017 (SAMPLE form - will be available for submission July 1, 2017)
IACCT Psychosocial Assessment Template -- updated May 2017
IACCT Psychosocial Assessment Addendum Template -- updated May 2017
AUD form Community Policy and Management Team
AUD form Independent Assessment, Certification and Coordination Team
AUD form Primary Care Physician
AUD form Psychiatric Residential Treatment Facility
CON for Therapeutic Group Home
Retro CON for Therapeutic Group Home
CON for Psychiatric Residential Treatment Facility
Retro CON for Psych Residential Treatment Facility
IACCT Re-Assessment Clinical CANS Grid
IACCT Guardian Education Session Form     

Residential Program Description Form     


IACCT Special Pre-Referral Considerations
IACCT CSA Decision Tree

IACCT Foster Care Special Considerations -- updated April 2017

Inpatient Special Considerations for the IAACT Residential Inquiry Process -- updated April 2017

IACCT Retro Special Considerations -- updated April 2017


Adverse Childhood Experiences (ACEs) and Resilience Resources
ACEs 1-11 scoring tool
ACEs 1-11 survey - printable

ACEs 12-17 scoring tool
ACEs 12-17 survey printable

ACEs Resources with Revised Interview
Article - Use of Whole Child Assessment C-ACEs only
ACEs Leonard Treatment Plan-measureable
ACE Resilience Form

Child and Adolescent Needs and Strengths (CANS) Resources 

CANS Reference Guide
CANS Training and Administration
CANS 2016 Mini Scoring Reference for VA CANS Users
CANS 2016 Mini Scoring form for VA CANS Users
Magellan CANS 2016 Comprehensive Form

CANS 2016 IACCT Clinical Re-assessment and Recommendations Tool

Building Bridges Initiative (BBI) Resources

Best Practices for Residential Interventions for Youth and their Families  -- used with permission of BBI
Resource Guide for Judges and Legal Partners with Involvement in the Children’s Dependency Court System

Executive Summary Best Practices for Residential Interventions for You -- used with permission of BBI
Resource Guide for Judges and Legal Partners with Involvement in the Children’s Dependency Court System Executive Summary 

Residential Provider Forms:

Service Request Authorization (SRA) Forms - to be used when Residential program changes are effective
IACCT

Residential Initial Request -- updated 05-15-2017

Residential Continued Stay -- updated 05-15-2017

EPSDT Residential Intial Request -- May 2017

EPSDT Residential Continued Stay -- May 2017

EPSDT Residential 1 to 1 Intial Request -- May 2017

EPSDT Residential 1 to 1 Continued Stay -- May 2017

Other Forms

VA DMAS Discharge Form - online version  updated 11-2016


Residential Program Communications

Residential Service Request Authorizations Training -- June 19

IACCT Documents Training -- June 15

EPSDT Residential Service Request Authorization -- June 14

Early and Periodic Screening, Diagnosis and Treatment 1:1 Services Request -- June 13

Residential Placement and Certificate of Need prior to July 2017 -- posted May 30

Updated IACCT Forms -- posted May 23

Residential Service Request Authorization Changes -- posted May 23

Residential Support for Caregivers: Supporting Yourself While Supporting Your Child -- posted May 23

UPDATE for May 19 Youth-Driven Care Webinar -- posted April 18

UPDATE for May 8 Family Engagement Training -- posted April 18

UPDATE for IACCT and Residential Trainings and Meetings -- posted April 13

UPDATE to Meet and Greet Sessions for Residential Program Changes and IACCT -- posted March 29

Upcoming Training Residential Program Changes and Regulations -- posted March 29
Meet and Greet Sessions for Residential Program Changes and IACCT -- posted March 15
Residential Program Description Form -- posted February 28
Residential Training and Meet and Greet
 -- posted February 13
Update to Residential Treatment Program Changes
-- posted February 6
Residential Resources and Stakeholder Participation -- posted December 21
IACCT Re-assessment Training
 -- posted December 21
IACCT Special Pre-referral Processes -- posted December 21
Residential Program Process Resources -- posted December 21
Child and Adolescent Needs and Strengths Assessment Certification -- posted December 16
Updated Service Request Authorization Forms Residential Treatment -- posted December 15

Changes to Residential Treatment Levels A B C -- posted December 13
TIME CHANGE Training Therapeutic Group Home and Psychiatric Residential Treatment Facility -- posted November 8
New Contracting Opportunity – Updated -- posted December 7
CORRECTION: Changes Residential Services -- posted December 2
Changes Residential Services -- posted December 1
IACCT Training December 9 and 12 -- posted November 29
Training Therapeutic Group Home Psychiatric Residential Treatment Facility Providers -- posted November 28
New Contracting Opportunity: IACCT -- posted November 9
December 8 Building Bridges Initiative Training -- posted November 8
CORRECTION: New IACCT Process Implementation Date -- posted November 8
UPDATE: Webinar Details Transforming the Cards Dealt November 4 and 9 -- posted November 2
Rates: New IACCT Process -- posted October 28
Decision to Contract: IACCT Process -- posted October 24
IACCT Contracting Decision Acknowledgment Notice -- posted October 24
Adverse Childhood Experiences (ACEs) and Resiliency Skills (course description) --posted October 21
Transforming the Cards Dealt Adversity and Resiliency -- posted October 21
CORRECTION: Independent Assessment Certification and Coordination Team Process -- posted October 14
Residential October Training -- posted October 3
UPDATED Certificate of Need Process -- posted August 19
Best Practices Residential C Discharge Planning -- posted July 11

 

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